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Open Positions

Administrative

Administrative Assistant - Mississauga

Employment Type: Permanent

Number of Positions: 1

Hours of Work: 35

Work Location: Mississauga, Ontario

Job Overview

 

We are seeking a highly organized and detail-oriented administrative individual to support our dynamic team. The successful candidate will be responsible for providing timely and accurate administrative and clerical support to the following teams:

  • Sales

  • Accounting

  • Project management

  • Service

Job Responsibilities

 

  • Office management:

    • Organize and maintain filing systems, both electronic and physical.​​

    • Manage daily office operations, including maintaining office supplies and equipment.

  • Administrative support:

    • Answer and direct phone calls, emails, and other correspondence.​

    • Assist with project coordination and follow-up tasks.

  • Customer interaction:

    • Assist with customer inquiries and provide information about our services.​

    • Support the sales and service teams in managing client accounts and communications.

  • Data management:

    • Maintain and update client and vendor databases.​

  • Financial administration:

    • Perform the following bookkeeping tasks:

      • Invoicing​

      • Issuing purchase orders

      • Recording and paying bills

      • Preparing expense reimbursements

    • Support management with documentation and record-keeping.

  • Team collaboration:

    • Assist in organizing company events, meetings, and training sessions.​

Qualifications

  • College diploma (2 years) or previous experience in an administrative role is strongly preferred but not required for consideration

  • Minimum of 2 years of customer service experience

  • Excellent oral and written communication skills are essential with demonstrated ability to communicate effectively with all levels of management, staff, and clients

  • Strong attention to detail

  • Demonstrated ability to work effectively in a team environment

  • Ability to establish priorities and deal efficiently with changing priorities

  • Strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint, etc.)

  • Fluency in English is a requirement for consideration

Skills We're Looking for

  • Microsoft Office (Word, Excel, Outlook, SharePoint, PowerPoint, etc.)

  • Accounting (QuickBooks, bookkeeping, etc.)

  • Communication (oral and written)

  • Detail-oriented

  • Organization

  • Personable

  • Flexible

 

Job Application

Please complete the form to apply for a position with us.

Please note that if you are including a cover letter, attach it in the same file as your resume.

Thanks for submitting!

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