Open Positions

Employment Type: Permanent

Number of Positions: 1

Hours of Work: 35

Work Location: Mississauga, Ontario

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Job Summary

 

The successful candidate will be responsible for providing timely and accurate administrative and clerical support to the following teams:

• Sales

• Accounting

• Project management

• Service

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Job Responsibilities

 

Responsibilities will include:

• Fostering cooperative working relationships with a wide variety of internal and external contacts

• Responding to inquiries and resolving issues within the scope of the role and escalating problems as required

• Helping sales team members prepare quotes by performing data entry and pricing audits

• Assisting in the scheduling of both installation and service to maximize efficiency and client satisfaction

• Writing routine documents and correspondence; updating and maintaining records; handling sensitive and/or sensitive information

• Making minor purchases

• Performing the following accounting functions and tasks using accounting software:

  • Paying bills

  • Preparing and sending invoices

  • Sending purchase orders to suppliers

  • Preparing expense reimbursements

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Qualifications

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• College diploma (2 years) or previous experience in an administrative role is strongly preferred

• Minimum of 2 years of customer service experience

• Excellent oral and written communication skills are essential with demonstrated ability to communicate effectively with all levels of management, staff and clients

• Strong attention to detail

• Demonstrated ability to work effectively within a team environment

• Ability to establish priorities and deal efficiently with changing priorities

• Strong computer skills, including Microsoft Office programs (Word, Excel, Outlook, PowerPoint, SharePoint, etc.)

• Fluency in English is a requirement for consideration

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Skills We're Looking for

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• Microsoft Office (Word, Excel, Outlook, SharePoint, PowerPoint, etc.)

• Accounting (QuickBooks, bookkeeping, etc.)

• Communication (oral and written)

• Detail-oriented

• Organization

• Personable

• Flexible